ENVIRONMENTAL,
HEALTH, AND SAFETY
Welcome to our cutting-edge EHS (Environmental, Health, and Safety) Software Solution, where we redefine the way organizations manage their EHS initiatives. At Cloudtheapp, we understand the critical importance of effective EHS management in today’s ever-evolving business landscape.
Our EHS Solution stands out with two core pillars: extreme configurability and real-time data analytics. We offer extreme configurability, allowing you to tailor our solution precisely to your organization’s needs, from workflows to compliance tracking. Simultaneously, our real-time data analytics empowers you to make instant, data-driven decisions, driving safety improvements, environmental responsibility, and operational efficiency.
Discover our comprehensive EHS Software Solution, featuring a suite of specialized modules designed for EHS professionals. Take the first step toward reshaping how you manage EHS, ensuring safety, compliance, and sustainability.
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EHS Modules
Incidents
Welcome to Cloudtheapp’s Incidents Module, an integral part of our comprehensive EHS (Environmental Health & Safety) solution. In this page, we will delve into the core features of our Incidents Module, showcasing how it streamlines incident reporting, investigation, and resolution, ensuring a safer and more compliant workplace. This module is not limited to handling incidents alone but also offers robust support for near misses, further enhancing your organization’s safety practices.
Incident management is a critical aspect of workplace safety and regulatory compliance. Our Incidents Module offers a versatile solution that accommodates both Incidents and Near Misses, enabling you to proactively identify and address potential hazards before they result in harm.
key features
- Streamlined Incident Reporting: Effortlessly report and document workplace incidents and near misses. Ensure quick and accurate capture of essential details. Our module facilitates easy incident submission, enabling your team to report incidents and near misses promptly, from anywhere.
- Incident Lifecycle Management: Manage the complete lifecycle of incidents and near misses. From initial reporting to resolution. Our well-defined workflow ensures that each incident and near miss is appropriately handled at every stage, enhancing safety and compliance.
- Comprehensive Incident Data: Access detailed records for both incidents and near misses. Including incident type, location, date, and involved parties. Gain valuable insights into incident trends and patterns, enabling proactive risk mitigation for both immediate and potential issues.
- Regulatory Reporting: Simplify regulatory reporting requirements for both incidents and near misses with our built-in tools. Generate reports, share incident data with regulatory agencies, and maintain a comprehensive audit trail.
- Investigation and Root Cause Analysis: Efficiently conduct investigations and root cause analyses for incidents and near misses. Uncover the underlying factors contributing to incidents and potential hazards. Identify corrective and preventive actions to reduce the risk of future incidents and near misses.
- Action Plan Management: Create and track action plans to address incidents and near miss-related issues. Assign responsibilities, set due dates, and monitor progress to ensure timely resolution.
- Cost Analysis: Evaluate the financial impact of incidents and potential near misses. Including medical expenses, property damage, and operational disruption. Make informed decisions to minimize costs and improve safety across all scenarios.
- Extreme Configurability: We understand that each organization is unique, and your incident and near-miss management processes may differ. Our module offers extreme configurability, allowing you to customize workflows, forms, and reporting to align perfectly with your organization’s specific needs. Whether you’re a small business or a large enterprise, our module adapts seamlessly to your requirements for incidents and near misses.
- Data Analytics: Leverage the power of integrated data analytics within the module. Extract valuable insights from incident and near-miss data. Visualize trends, identify areas for improvement, and make informed decisions that enhance safety, compliance, and operational efficiency across the board.
- Seamless Integration: Our Incidents Module seamlessly integrates with other modules on the same platform, providing a holistic EHS solution. For example, you can launch a Corrective Action directly from an incident or near miss, ensuring swift resolution of identified issues. This level of integration streamlines your entire EHS management process, reducing duplication of effort and enhancing collaboration across teams.
Business and Compliance Benefits
- Enhanced Workplace Safety: Cloudtheapp’s Incidents Module promotes a culture of safety within your organization, covering both incidents and near misses. By streamlining incident reporting and resolution and proactively addressing near misses, you can reduce workplace accidents and create a safer working environment.
- Regulatory Compliance: Ensure compliance with industry standards and regulations, encompassing incidents and near misses. Our module simplifies the process of meeting regulatory reporting requirements for both scenarios, reducing the risk of legal issues and fines.
- Efficiency and Cost Savings: Streamlined incident and near-miss management leads to increased operational efficiency across the board. By identifying and addressing incident causes and near-miss potential hazards, you can minimize waste, optimize resource allocation, and reduce costs for enhanced safety and compliance.
- Data-Driven Insights: Gain valuable insights from incident and near-miss data. Visualize incident trends, identify areas for improvement, and make informed decisions that enhance safety, compliance, and operational efficiency for all aspects of your organization.
- Environmental Responsibility: Responsible incident and near-miss management contributes to environmental sustainability. By reducing incidents, their associated environmental impact, and addressing near misses, you can fulfill your organization’s commitment to environmental stewardship.
Chemical Management Module
Welcome to Cloudtheapp’s Chemical Management Module, a cornerstone of our comprehensive EHS (Environmental Health & Safety) solution. In this page, we will explore the core features of our Chemical Management Module, shedding light on how it transforms the way businesses handle chemicals, ensuring safety, compliance, and efficiency at every step.
Effective chemical management is pivotal for the safety of your workforce, compliance with regulations, and the well-being of the environment. Cloudtheapp’s Chemical Management Module is your trusted partner in achieving these crucial goals.
key features
- Holistic Chemical Information Management: Our Chemical Management Module provides a robust platform for holistic chemical information management. Access detailed chemical profiles, including properties, hazards, handling procedures, and storage requirements. Equip your team with the knowledge required to ensure safe chemical usage.
- Chemical Life Cycle Management: Effortlessly manage the entire chemical life cycle, from acquisition to storage, usage, and final disposition. Our streamlined workflow ensures that essential actions, such as moving chemicals to storage, usage, or disposal, require the necessary approvals, ensuring safety and compliance at every stage.
- Material Quantity Tracking: The module offers advanced chemical inventory functionality for precise tracking of material quantities. Keep a meticulous record of chemicals received, utilized, remaining, and disposed of. Minimize waste, optimize resource allocation, and stay in control of your chemical inventory.
- Enhanced Safety Measures: Going beyond standard compliance, our module enforces extreme safety measures. It provides visual aids such as GHS Pictograms and Safety Data Sheets (SDS) documentation. Ensure that your team adheres to safe storage practices, proper handling protocols, and emergency response procedures, enhancing safety and compliance.
- Compliance Documentation: Say goodbye to tedious paperwork. Cloudtheapp’s Chemical Management Module automates compliance documentation. Easily generate reports, audit trails, and compliance records, keeping your organization audit-ready and in compliance with regulations.
- QR Codes: Generate unique QR Codes for each chemical inventory record, which can be affixed to the stored material for easy retrieval of the electronic inventory record related to it. Streamline material tracking and retrieval, enhancing efficiency and accuracy in chemical management.
- Integrated Data Analytics: Leverage the power of integrated data analytics within the module. Extract valuable insights from your chemical management data. Visualize trends, identify areas for improvement, and make informed decisions that enhance safety, compliance, and operational efficiency.
- Extreme Configurability: We understand that each organization is unique. Our module offers extreme configurability, allowing you to customize workflows, forms, and reporting to align perfectly with your organization’s specific needs. Whether you’re a small business or a large enterprise, our module adapts seamlessly to your requirements.
Business and Compliance Benefits
- Regulatory Compliance: Cloudtheapp’s Chemical Management Module seamlessly aligns with relevant industry standards and country-specific regulations, especially in the United States. Ensure full compliance and safeguard your organization from potential legal issues and fines.
- Heightened Workplace Safety: Enhanced safety measures, visual safety guidance, and comprehensive chemical profiles contribute to a safer working environment. Promote a culture of safety, reduce accidents, and protect the well-being of your employees.
- Efficiency and Cost Savings: Streamlined workflows and precise inventory management lead to increased operational efficiency. Minimize waste, optimize resource allocation, and reduce costs, contributing to significant savings.
- Environmental Responsibility: Responsible chemical usage and disposal are crucial for environmental sustainability. Our module empowers your organization to minimize its environmental footprint, promoting responsible environmental stewardship.
Hazard Analysis
Welcome to Cloudtheapp’s Hazard Analysis Module, an integral part of our comprehensive EHS (Environmental Health & Safety) solution. In this page, we will explore the core features of our Hazard Analysis Module, shedding light on how it enhances safety and compliance by systematically analyzing hazards for various functions within your organization.
Our Hazard Analysis Module equips your organization to proactively identify, assess, and mitigate hazards related to jobs, processes, chemical handling, storage, and more. By providing a structured approach to hazard assessment, it empowers you to create a safer working environment and ensure regulatory compliance.
key features
- Hazard Analysis Records: Easily create and manage hazard analysis records. Each record includes essential details such as a unique identifier, creation and modification timestamps, and the responsible personnel.
- Function Assessment: Conduct hazard analysis for different functions within your organization. Whether it’s analyzing hazards related to specific job roles, processes, chemical handling, or storage facilities, our module offers flexibility and comprehensiveness.
- Safety and Environmental Requirements: Specify safety and environmental requirements associated with each hazard analysis. Clearly define the standards and expectations for maintaining safety and environmental compliance.
- Detailed Hazard Information: Capture detailed hazard information, including the name of the hazard, its type, and a comprehensive description. Attach supporting files or images to provide additional context.
- Causes and Impact Assessment: Evaluate potential causes and impacts of hazards. Understand why and how hazards occur, and assess their potential effects on health, safety, and the environment.
- Risk Assessment: Assess the level of risk associated with each hazard. Our module provides a risk assessment scale, enabling you to determine the severity, likelihood, and detectability of risks.
- Control Measures: Implement control measures to mitigate risks. Define control types and measures, assign responsibilities, and monitor progress to ensure that risks are effectively managed.
- Extreme Configurability: Tailor the module to your organization’s specific hazard analysis needs. Customize workflows, forms, and reporting to align perfectly with your unique requirements.
- Real-Time Data Analytics: Leverage the power of real-time data analytics within the module. Extract valuable insights from hazard analysis data, visualize trends, identify areas for improvement, and make informed decisions to enhance safety, compliance, and operational efficiency.
Business and Compliance Benefits
- Regulatory Compliance: Ensure compliance with industry standards and regulations by systematically identifying, assessing, and mitigating hazards. Our module simplifies the process of meeting regulatory requirements, reducing the risk of legal issues and fines.
- Enhanced Workplace Safety: Cloudtheapp’s Hazard Analysis Module promotes a culture of safety within your organization. By proactively identifying and managing hazards, you can reduce workplace accidents, minimize injuries, and create a safer working environment.
- Operational Efficiency: Streamline hazard assessment processes, allocate resources more effectively, and reduce downtime caused by accidents. Our real-time data analytics provide actionable insights that optimize your operations.
- Risk Reduction: Identify potential risks and take proactive measures to reduce them. By mitigating hazards before they escalate, you can minimize the impact on your organization’s reputation, finances, and overall operations.
Inspections
Inspection is an essential part of quality control in manufacturing.
Characteristics of a product, material, or process are examined, and compared with specified requirements to ensure compliance.
Use Inspections module to design templates for repetitive inspection types, and then have all inspection records created digitally using predefined templates.
key features
- Create Inspection Templates for the different inspection types. Within each inspection template.
- In each Inspection template, define the different items that need to be inspected, and attach files and photos, to guide the inspector visually when they perform the inspection.
- Link your inspection templates to related work instructions and compliance requirements.
- Review and Approve Inspection Templates to end up with a library of templates that inspectors can use for everyday inspections they perform.
- Inspectors can use tablet devices to perform inspections, and they can access a QR Code for a quick launch of inspection record.
- Inspectors can select a template from a library, which would load all inspection items with guidance pictures attached for each item to be inspected.
- Inspectors would record results (Pass, Fail, NA) for each item, and document objective evidence or findings.
- The final result of the inspection is automatically calculated, and the inspection record can be then optionally assigned to a supervisor to review results.
- Additional quality records can be launched to take additional actions (CAPA, Nonconforming Material, etc.).
- Inspection records can also be linked to Material Receiving records for full trackability.
- Fully compliant electronic signatures to capture approvals.
- Compliant audit trail to track changes up to the field level, with traceability on files.
- Configurable workflows and forms using leading edge No-Code designers.
- Built-in and integrated real time analytics solution that allows creating visualizations and dashboards.
- Cloud based and SaaS (Fully managed), which eliminates the need to deploy internal IT infrastructure, reduces your cost, and saves your time and effort.
- Implementation and data migration services to transfer your data from paper-based or other electronic systems.
documents
A centralized module to host all your documents and through their different phases with revision control. Use this module to control different types of documents including policies, procedures, work instructions and much more.
Seamless revision control and approval systems to help you with releasing your documents. Tracking employees learning records is made simple and intuitive with learning system integration.
key features
- Ability to draft documents using different formats including Microsoft Office.
- Predefined and configurable templates for different document types (Policies, Procedures, Work Instructions, etc.).
- Automatic synchronization of document fields (meta data) to the header and body of the document.
- Ability to setup self-learning courses for documents to distribute learning tasks and monitor progress.
- Automatic PDF conversion upon releasing documents.
- Ability to revise released documents with traceable version numbers.
- Automatic archiving for older revisions upon releasing a newer revision of the document.
- Ability to reference related documents.
- Fully configurable Numbering system.
- Fully compliant electronic signatures, that can be automatically synchronized to the body of the attached document.
- Fully compliant audit trail.
- Fully configurable workflows and forms using leading edge No-Code designers.
- Built-in and integrated real time analytics solution that allows creating visualizations and dashboards.
- Cloud based and SaaS (Fully managed), which eliminates the need to deploy internal IT infrastructure, reduces your cost, and saves your time and effort.
- Implementation and data migration services to transfer your data from paper-based or other electronic systems.
learning
Learning is an essential part of any business in today’s world, use this module to load your course templates and delight your employees with the learning they need by loading Instructor Led or Self Learning courses. Track completion of learning tasks for employees in an easy way to ensure learning effectiveness.
Effective employees training is important to comply with many standards and regulations, including standards for Quality Management. Setting up training requirements and objectives to ensure employees can perform their job and ensuring that training is delivered to employees in timely manner is crucial for any Quality Management System.
With powerful integration features between Documents and Learning modules, tracking training for your SOPs has never been easier.
key features
- Start with creating plans to define learning objectives and requirements that should be met based on Location, Department, and Job Position of employees.
- Regardless of whether you want to perform Instructor Led or Self Learning courses, setup Course Templates embedding information about the course, like Material, Potential Trainers, Agenda, and much more.
- Create and schedule Instructor Led Courses, based on templates catalog, let the system discover invitees based on applicability by Location, Department, or Job Position.
- Load learning records for Instructor led course attendees and mark them as Pass/Fail upon course completion.
- Create and schedule Self Learning Courses, based on templates catalog, let the system discover invitees based on applicability by Location, Department, or Job Position. Embed self learning material which could be a document, microlearning video, or any other material type.
- Distribute self learning tasks and allow employees to complete their learning and fill an acknowledgement that they completed their learning for a particular course.
- Enabling automatic integration between documents and learning to ensure your employees are fully aware and trained on all Policies, Procedures, Work Instructions, and other documents before you make them effective. This will ensure highest Quality output.
- Create custom quizzes for document-based self-learning courses.
- Set the number of allowed retakes in case of unsuccessful attempts.
- Integrate quiz completion as a requirement for successful self-learning completion.
- Provide employees with a personalized self-paced learning experience through quizzes.
- Track employee progress and quiz results for assessment and evaluation purposes.
- Enhance the overall efficiency and effectiveness of self-directed learning.
- In audits, showing auditors an evidence that employees completed their training in timely manner has never been easier.
- Navigate to employee profiles to find a list of all pending learning tasks and completed ones. Follow up with employees or have them automatically be notified to ensure learning completion according to due date.
- Lists of all pending and completed learning tasks by employees can be shown in the module views, you can filter them in different ways for better insight on learning progress of your team.
- Built-in and integrated real time analytics solution that allows creating visualizations and dashboards to show learning data in different ways, this will give users graphical information about their learning progress, and it allows you to figure out learning issues and to correct them.
- Fully compliant electronic signatures, that can be automatically synchronized to the body of the attached document.
- Fully compliant audit trail.
- Fully configurable workflows and forms using leading edge No-Code designers.
- Cloud based and SaaS (Fully managed), which eliminates the need to deploy internal IT infrastructure, reduces your cost, and saves your time and effort.
- Implementation and data migration services to transfer your data from paper-based or other electronic systems.
Advanced Inspections
The Advanced Inspections module is a powerful tool designed to streamline and enhance your organization’s quality control processes. Whether you need to adhere to industry standards like ANSI/ASQ Z1.4 or require flexible inspection templates, this module empowers you to efficiently manage inspections, make data-driven decisions, and integrate seamlessly with your Quality Management System (QMS).
key features
Sampling Plan
- Plan your inspection samples according to ANSI/ASQ Z1.4 standards.
- Link Inspection Sample records to product or material Batch#, and define batch size and AQL (Acceptable Quality Limit).
- Utilize ANSI/ASQ Z1.4 tables to determine Sample Size, Acceptance Number (Ac), and Rejection Number (Re).
- Empower inspectors to link Templated Inspection Records to the Sample and automatically evaluate inspection results (Accept Batch, Reject Batch, or Request a New Sample).
- Effortlessly manage multi-sampling plans by creating a chain of linked Sample Records based on ANSI/ASQ Z1.4 standards.
Inspection Templates
- Create Inspection Templates for various types of inspections, including Receiving, In-process, First Article, and Final Inspections.
- Develop Multi-Checklist Inspection Templates for different products and templates.
- Define inspection parameters for each checklist and attach visual aid images to guide inspectors.
- Set expected values for each Inspection Parameter, whether Pass/Fail or numerical ranges for measured values.
- Streamline your workflow by reviewing and approving Inspection Templates, building a library for everyday inspections.
Inspections
- Inspectors can perform inspections using tablet devices, with easy access to QR Codes for quick launch of inspection records.
- Record results for each Inspection Parameter, including Pass/Fail criteria or numerical measured values.
- Capture comments and images to provide detailed context for inspection results.
- Lookup and reference the Sample within the Inspection Record, automating decision-making regarding batch acceptance, rejection, or re-inspection.
- Seamlessly integrate with other EQMS modules, such as Receiving, Non-Conformance Reports (NCR), Corrective and Preventive Actions (CAPA), and more.
- Enjoy an extremely configurable workflow and form design using state-of-the-art No-Code designers.
- Capture compliant electronic signatures to streamline approval processes.
- Maintain a compliant audit trail, tracking changes down to the field level, with full traceability on files.
- Access a built-in and integrated real-time analytics solution for creating visualizations and dashboards.
- Benefit from a cloud-based and Software as a Service (SaaS) solution, eliminating the need for internal IT infrastructure, reducing costs, and saving time and effort.
key Benefits
- Improved Quality Management: Efficiently track and analyze defects to take proactive measures for improving product quality. Data obtained from the Advanced Inspections module feeds into your Quality Management System (QMS), supporting your organization’s pursuit of a “0 defect” initiative. This fosters a culture of continuous improvement.
- Targeted Corrective Actions: Identify Top Defect Types and problematic products, enabling your organization to prioritize corrective actions effectively. By focusing resources on the most critical issues, the module aids in maximizing the impact of improvement efforts.
- Enhanced Compliance: The Advanced Inspections module aligns with ISO 9001 and other quality standards and regulations. By maintaining accurate defect records and implementing effective corrective actions, your organization can achieve and maintain compliance while adhering to industry best practices.
- Optimized Resource Allocation: Through integrated analytics, businesses gain a clear understanding of their defect trends. This knowledge allows for optimized resource allocation, reduced waste, and increased overall operational efficiency.
- Seamless Integration: The Advanced Inspections module seamlessly integrates with all other EQMS (Enterprise Quality Management System) modules, such as Receiving, Non-Conformance Reports (NCR), Corrective and Preventive Actions (CAPA), and more. This integration creates a cohesive ecosystem for efficient quality management, ensuring that data flows seamlessly across your quality control processes.
audits
Auditing is a key process in all quality standards, internal audits would continuously improve your quality management system, supplier audits are crucial to ensure quality across supply chain.
Auditing may be a complicated task but using an audits module should not be. The most advanced and simplest audits module on the market is offered by Cloudtheapp.
key features
- Plan and execute audits of multiple types (internal, supplier, external, registrar, and others).
- Create Checklist Templates library so that you reuse them upon executing audits.
- Link your checklists to SOPs and Compliance Requirements like standards and regulations, to ensure full coverage from a compliance perspective, and to give the auditing team quick access to related verbiage during the audit.
- Load checklists in Audits from templates, and assign them to different auditors to accelerate the execution of your audit.
- Your Audit is accessible using any device including tabs and mobiles, to ensure easy access on-site.
- Tracking of all findings with proper classification (Major Findings, Minor Findings, and Opportunities for Improvement).
- Automatic generation of audit summary upon the completion of checklists execution, making it easy for the lead auditor to communicate results in closing meetings.
- Launch CAPAs and Recommendations directly from the audit and assign them internally or externally (e.g., to suppliers) without leaving the system. Assign due dates to ensure timely resolutions and tracking.
- Automatic generation of PDF reports upon closing the audit, allowing you to share results with internal and external parties in an automated fashion.
- Fully compliant electronic signatures.
- Fully compliant audit trail.
- Fully configurable workflows and forms using leading edge No-Code designers.
- Built-in and integrated real time analytics solution that allows creating visualizations and dashboards.
- Cloud based and SaaS (Fully managed), which eliminates the need to deploy internal IT infrastructure, reduces your cost, and saves your time and effort.
- Implementation and data migration services to transfer your data from paper-based or other electronic systems.
Corrective And Preventive Actions (CAPA)
Corrective & Preventive actions module is a critical part of your Enterprise Quality Management System. Whether you are dealing with adverse events or trying to prevent them use Cloudtheapp CAPA module to contain issues, assess their risk, drill down on root causes, and monitor effectiveness after implementing your corrective and preventive plans.
key features
- Record all Quality Issues your business encounters and immediately contain them.
- Follow risk based approach to decide about the Quality Issues that require root cause elimination. This will ensure agility and effectiveness of your CAPA implementation.
- Run a streamlined workflow to drill down on root causes and identify them, define your implementation plan, and finally work with the team on root cause elemination to prevent reoccurance and monitor effectiveness.
- Connect with your Suppliers on the same platform without any additional cost and send them Supplier Corrective Action requests without leaving the system, approve communicated root causes and solution plans, and get notified about any lateness in the implementation.
- Our CAPA module is fully integrated with all other modules in your QMS; Auditors can launch CAPAs for Major Findings with a click of a button right after the audit summary meeting; allowing for full traceability and visibility on resolutions.
- Use our real-time fully integrated analytics solution to have better insight on CAPA trends. Analyze them and make decisions that will continually improve the quality of your products and services.
- Generate PDF reports and export your data to excel.
- Fully compliant electronic signatures, that can be automatically synchronized to the body of the attached document.
- Fully compliant audit trail.
- Fully configurable workflows and forms using leading edge No-Code designers.
- Cloud based and SaaS (Fully managed), which eliminates the need to deploy internal IT infrastructure, reduces your cost, and saves your time and effort.
- Implementation and data migration services to automatically transfer your data from paper-based or other electronic systems.
change management
Addressing Change to the Quality Management System and its processes is a key focus area in all Quality Management Standards and regulations.
Quality Management System and internal processes should be continuously improved according to the feedback you receive and according to business context adjustments.
Change Management module will help you manage the whole cycle of any change, including identification, assessment, prioritization, planning, execution, training, and much more. Use this module to manage all kinds of changes regardless of their type (Process, Product, Documentation, Supplier, Material, and others).
key features
- Start with initiating the change, linking it back to its original source which could be a CAPA, Deviation, Audit, Customer Complaint, or any other Quality/Compliance process.
- Include information about what needs to be changed by adding any supportive documentation or media files.
- Ensure the requested change is reviewed and approved before you take further steps using a streamlined workflow.
- Follow risk-based approach to prioritize your changes for planning and implementation and focus on implementing changes that will eliminate or mitigate high risks, or those that will introduce best business opportunities.
- Use a fully configurable risk matrix to automatically calculate risk levels based on priority and severity, and document Risk Assessment and Impact Assessment.
- Put together a complete plan to perform the change, and outline tasks that need to be assigned to the team upon performing the change.
- Include references to Documents that need to be revised in your plan, and consider all action items to change impacted processes, equipment, suppliers, and materials. Link to learning courses that need to be performed as part of doing the change.
- After getting the needed approvals, assign planned tasks to the team so that they work on executing all action items in parallel or according to a specified sequence, track due dates, and have visibility on what is completed and what is pending for every Change in your system.
- Finally, verify the change and monitor its effectiveness before you close it, and load additional action items when identified as part of the final check.
- Use our fully integrated analytics solution to have better insight on Changes being performed. Analyze them and make decisions based on real time data coming directly from the system.
- Generate PDF reports and export your data to excel.
- Fully compliant electronic signatures, that can be automatically synchronized to the body of the attached document.
- Fully compliant audit trail.
- Fully configurable workflows and forms using leading edge No-Code designers.
- Cloud based and SaaS (Fully managed), which eliminates the need to deploy internal IT infrastructure, reduces your cost, and saves your time and effort.
- Implementation and data migration services to automatically transfer your data from paper-based or other electronic systems.
Compliance Requirements
Compliance means conforming to a rule, such as a specification, policy, standard or law.
It is important for organizations to keep track of all requirements that they should comply with, that way they can ensure 360 coverage in deployed policies and procedures.
Use this module to reference and document all Requirements that your organization need to comply with regardless of their type:
- Standards: Like the different clauses within the ISO 13485 or ISO 9001 standards for Quality Management.
- Regulations: Like relevant titles of the HIPAA Regulation.
- Internal Policies: Established by an organization to define internal system.
- Guidelines: Like the items within one of the guideline documents that the FDA issues to help related industries.
key features
- Start with creating Compliance Reference records for each high-level requirement that you need to comply with (Example ISO 13485 Standard Reference)
- Within the compliance reference, create related records for each requirement (for example add all clauses within ISO 13485 Standard). For each requirement you can include:
o Key
o Title
o Description - Trace each compliance requirement back to Policies, Procedures, and Work Instructions that ensure coverage of the related compliance requirement. That traceability ensures that you have a solid process in place.
- Review, Approve, and Activate all Compliance References and Related Compliance Requirements.
- Start to use this module as a lookup for Compliance Requirements in other modules and processes. Examples:
o Reference ISO 13485 impacted standard in a Quality Issue.
o Reference a specific HIPPA Regulation in an Audit Checklist Template.
o Reference 21 CFR regulation in a procedure document.
- Fully compliant electronic signatures to capture approvals.
- Compliant audit trail to track changes up to the field level, with traceability on files.
- Configurable workflows and forms using leading edge No-Code designers.
- Built-in and integrated real time analytics solution that allows creating visualizations and dashboards.
- Cloud based and SaaS (Fully managed), which eliminates the need to deploy internal IT infrastructure, reduces your cost, and saves your time and effort.
- Implementation and data migration services to transfer your data from paper-based or other electronic systems.
Processes
Organizations usually have a set of processes that define how they achieve end results and goals.
Use this module to list and capture information about the main processes within your organization and link these process records to related documentation in the Documents modules (SOPs, Work Instructions, etc.).
The main advantage is that you will be able to reference related processes in other modules in the system. For example, when you could reference the manufacturing process as part of creating a Nonconforming Material record.
key features
- Initiate a process record and capture all information that is related to the process like related products, or related facility.
- Take the process record through the design step, in which you could draft and link all related documentation like SOP.
- In the implementation step of the workflow, execute on all action items needed to roll out the process. For example, purchasing and deploying related equipment that are needed to perform process steps.
- Once the tour process is deployed and approved, it should be possible to reference the process in other module records.
- Fully compliant electronic signatures to capture approvals.
- Compliant audit trail to track changes up to the field level, with traceability on files.
- Configurable workflows and forms using leading edge No-Code designers.
- Built-in and integrated real time analytics solution that allows creating visualizations and dashboards.
- Cloud based and SaaS (Fully managed), which eliminates the need to deploy internal IT infrastructure, reduces your cost, and saves your time and effort.
- Implementation and data migration services to transfer your data from paper-based or other electronic systems.
Tasks
Tasks is a centralized module that can be integrated automatically with any other module in the system to allow launching tasks and assign different individuals to process them in parallel.
For example, in the Change Management module, you could define an action plan by creating tasks of type action items, and then these tasks can be assigned to team members as part of the Change implementation.
key features
- Create tasks from any module within the system, and document what needs to be done.
- Tasks can have different types (Action Items, Recommendations, etc.).
- Take the task through a workflow to ensure effective implementation (Initiation, Implementation, Verification, Effective Check, Closed).
- Tasks can optionally be assigned to external team members like suppliers.
- Automated reminders for tasks based on due dates.
- Fully compliant electronic signatures to capture approvals.
- Compliant audit trail to track changes up to the field level, with traceability on files.
- Configurable workflows and forms using leading edge No-Code designers.
- Built-in and integrated real time analytics solution that allows creating visualizations and dashboards.
- Cloud based and SaaS (Fully managed), which eliminates the need to deploy internal IT infrastructure, reduces your cost, and saves your time and effort.
- Implementation and data migration services to transfer your data from paper-based or other electronic systems.
Risk Assessments
Risk based thinking is crucial for everyday business decisions. It ensures being proactive instead of reactive when decisions are made.
Risk based approach must be followed in managing quality to ensure effectiveness of your Quality Management System. It ensures negative risks as well as positive opportunities are addressed.
Use this module to launch risk assessment from any process, and rely on the system to calculate the risk level for you based on predefined configurable matrices.
key features
- Launch risk assessment records from other processes like Quality Issues, CAPAs, Nonconforming Materials, Change Management and others.
- Calculate risk in a quantitative way and based on a predefined and configurable risk matrix.
- Fill risk dimensions like Probability (likelihood) and Severity, and let the system calculate risk level for you.
- Document qualitative information about the risk like risk assessment and impact assessment description.
- Attach files and photos to clarify risk and impact.
- Design and configure 2-dimensional risk templates (e.g., based on Probability and Severity).
- Design and configure 3-dimensional risk templates (e.g., based on Probability, Severity and Consequence)
- Make the right decision by following risk-based approach in Quality Processes. Your risk assessment is fully integrated in processes with full visibility on calculated risk level.
- Fully compliant electronic signatures to capture approvals.
- Compliant audit trail to track changes up to the field level, with traceability on files.
- Configurable workflows and forms using leading edge No-Code designers.
- Built-in and integrated real time analytics solution that allows creating visualizations and dashboards.
- Cloud based and SaaS (Fully managed), which eliminates the need to deploy internal IT infrastructure, reduces your cost, and saves your time and effort.
- Implementation and data migration services to transfer your data from paper-based or other electronic systems.
recent posted blog
Hazard Horizons: Introducing Cloudtheapp’s Hazard Analysis Module
The Hazard Analysis Module is designed to empower organizations by providing a systematic and efficient approach to identifying, assessing, and mitigating hazards across various aspects of their operations. Whether it’s analyzing hazards related to specific job functions, processes, chemical handling, or storage, this module offers a comprehensive solution.
Empowering Environmental Health and Safety: Cloudtheapp’s Chemical Management Module Unveiled
Our Chemical Management Module offers a robust platform for comprehensive chemical information management. Access detailed chemical profiles, including properties, hazards, handling procedures, and storage requirements. Empower your team with the knowledge required to ensure safe and responsible chemical usage.
Transforming Quality Control: Introducing the Advanced Inspections Module
Cloudtheapp Inc. proudly introduces the groundbreaking Advanced Inspections Module. This latest addition to our suite of tools revolutionizes quality control, empowering organizations to streamline inspections, make informed decisions, and ensure product excellence.
